What If...
Question
...my employees could complete all employment Onboarding paperwork online and I would never have to administer missing information, set up personnel files, or manually move paper and information from one source to another?
Answer
M&H One Source’s Applicant & Recruitment Module will allow your company to post job openings on your website, allowing applicants to apply online and upload their resume. HR can then auto generate Offer or Reject letters and manage the process through our robust HRIS solution.
Question
...each pay period, my employee’s salary deferral and our company match for our retirement plan was automatically calculated, reported, and sent to the retirement plan company, and the funds were automatically ACH’d to the retirement plan company?
Answer
M&H One Source calculates the employee salary deferral based on hours worked and percentage of salary deferred, additionally calculating the employer match. The funds and the allocation report are electronically sent to the retirement plan company. M&H One Source can handle the most complex formulas like Safe Harbor, New Comparability, Social Security Integration, etc.
Question
...once an employee was hired, all employee benefit information was automatically communicated to the insurance carriers?
Answer
M&H One Source has HIPAA 834 Electronic Data Interface (EDI) to most any insurance carrier. Once an employee or HR elects benefits on behalf of an employee, M&H One Source creates the employee and employer deductions and then electronically feeds the information to the insurance carrier.
Question
...once an employee was terminated all employee benefit information was automatically communicated to the insurance carriers?
Answer
M&H One Source has HIPAA 834 EDI to most any insurance carrier. Once an employee or HR terminates employee benefits on behalf of an employee, M&H One Source stops the employee and employer deductions and then electronically feeds the information to the insurance carrier.
Question
...once the New hire Wizard was completed, the COBRA process starts and notices were automatically sent to the new hired employee?
Answer
M&H One Source and our partner can administer COBRA for our client as part of a streamlined process that is automatically started once the New Hire Wizard automatically triggers the start of the COBRA process.
Question
...once the Termination Wizard was completed, the COBRA offer process was automatically started, and upon acceptance, coupon booklets were sent out to the COBRA participant and administered without me having to do anything?
Answer
M&H One Source and our partner can administer COBRA for our client as part of a streamlined process where the Termination Wizard automatically triggers the start of the COBRA paperwork and COBRA administration if the terminated employee elects COBRA. Keeping the employer in compliance while enjoying an automated, paperless process.
Question
...I never had another deposit or audit with Workers Compensation Insurance… I only paid what I owed for each employee paid each pay period; the information and the funds would be fed electronically to the Workers Compensation Insurance Carriers?
Answer
M&H One Source has agreements with over 25 Workers Compensation Insurance Carriers. These insurance companies do not request a deposit at inception of the policy, nor do they require an audit at the end of the year. We electronically feed the Workers Comp report to the insurance company and either write a check or ACH the money to them.
Question
...new Hire Reporting was automatically sent to my state agency?
Answer
M&H One Source electronically sends the New Hire Reports directly to each State Agency each pay period to keep our clients in compliance.
Question
...our payroll system and our HR system was one integrated system, allowing our employees to enroll themselves in benefits during the new hire process or at open enrollment?
Answer
Unlike our competitors, M&H One Source is one, flexible, robust, integrated HRIS/Payroll/Benefits Administration/Employee Self Service system. There is no need for dual entries, batch updating for systems to sync up each night or periodically throughout the day.
Question
...the whole payroll process was automated and only took us just a few minutes each pay period?
Answer
Our philosophy is “the less human input, the fewer errors and the quicker payroll is processed”. We pride ourselves on custom programming and the intelligence of our technology and time keeping solutions to automate the payroll process.
Question
...our time keeping solution and clocks were included in our payroll and HR system so we didn’t have to invest in new timekeeping software and devices?
Answer
Our timekeeping and attendance solutions are hosted off site, allowing our clients to not invest in costly hardware, devices and servers. Additionally, we provide the clock terminals to our clients and replace or repair if needed. This allows our clients to implement timekeeping and attendance solutions at very little costs or investment.
Question
...we had a way to keep up with pay history, employee reviews, certifications, OSHA reporting, EEOC, asset tracking, company organizational charts, company documents and policies, company intranet, intranet email, and other HR related items?
Answer
M&H One Source is a complete HRIS/HRMS system that allows HR to track and report on all HR issues and report to stay in compliance. Additionally, our robust intranet system allows companies to implement a company intranet at no additional cost.
Question
...we had a solution for electronically completing background screenings and storing those screenings for 6+ years?
Answer
M&H One Source and our partner have a complete HR suite, including electronic background screening for all screening requirements.
Question
...our employees could go online and view all prior paychecks, benefits elected, company documents, time off balances, prior W-2’s, internal email system, review and request time off, update and view personal data, and complete annual open enrollments?
Answer
M&H One Source is a complete HRIS/Payroll/Benefits Administration/ Employee Self Service system allowing employees to maintain all personal data and HR related information.
Question
...we could offer our employees a pre-packaged benefits program consisting of Life, STD, LTD, Vision, Dental, Cancer and Medical?
Answer
Moulton & Hardin has prepackaged benefits available for clients if needed. Our packaged benefits program is enrolled through a call center, has one bill and has a customized employee benefits booklet with the employers logo available to the employee. This package is perfect for employers that want a quick and easy benefits package that is available for employees to pick and choose which benefits are right for them.
Question
...our Employee Benefits and HR Consulting company would create our Employee Onboarding Packet and our Employee Benefits Handbook?
Answer
Moulton & Hardin assists our clients with creating Onboarding Packets, Employer Policy Manuals, and Employee Benefit Handbooks. These packets/bound booklets are professionally printed and customized with the employer’s logo.
Question
...our Employee Benefits consulting company could help us implement new ways of managing our health insurance plan… other than raising deductibles and co-pays and cost shifting to the employees. We are using the same “strategy” each and every year and getting the same awful results.
Answer
Unlike other companies that just raise deductibles or increase copays, Moulton & Hardin uses new and creative concepts and solutions to manage the ever increasing premiums employers face on an annual basis.
Question
...our Payroll/HRMS had over 600 standard reports, an ad hoc reporting system, and customizable reports as needed?
Answer
M&H One Source has over 600 real time reports available 24/7/365. If one of our 600 standard reports isn’t a solution, maybe the ad hoc reporting system is, and if that still isn’t an acceptable solution, we will create a customized report for our clients.
Question
...our payroll General Ledger report could be imported into our Accounting system?
Answer
M&H One Source has the ability to create a General Ledger report that can be imported into most any accounting system. This GL report can be broken down per department into payroll, taxes, workers compensation, employee benefits, and many other accounts.
Question
...our Point of Sale (POS) system could link directly into our Payroll/HRMS system for timekeeping, tips, and wages each pay period to automate the payroll process?
Answer
M&H One Source can import information from any POS system directly into our payroll system to automate payroll while eliminating errors through manual data entry.
Question
...our employees always had access to real time Total Compensation Statements?
Answer
Since both employee’s and employer’s contributions for pay, taxes, employee benefits, workers compensation and retirement plans are recorded in M&H One Source, all employees have access to a real time Total Compensation Statements throughout the year.
Question
...our employees could call one “800” number when having claims issues, payroll deduction questions, or even to enroll in employee benefits and retirement plans?
Answer
Since Moulton & Hardin is comprised of an Employee Benefits Consulting company and a Payroll Service Bureau, our staff assists employees with insurance claims issues and payroll questions.
